DebatePilot ("DebatePilot," "we," "us," or "our") is a World Schools Debate training platform that helps users practice speeches, receive AI-assisted feedback, complete debate drills, review prior practice, and adjudicate debate rounds.
This Privacy Policy explains what information DebatePilot collects, how we use it, when it may be shared with service providers, and the choices available to users.
1. Information We Collect
Account Information
When you create a DebatePilot account, we may collect your email address, account identifier, authentication and security information, and account activity timestamps. Passwords are handled through our authentication provider and are not stored by DebatePilot in plain text.
Speech and Practice Content
When you use DebatePilot, we may process or store speech recordings, transcripts, motions, sides, speaker roles, evaluations, coaching feedback, speaker scores, Repair attempts, full-round information, adjudications, and practice history.
Judge a Past Round
We may store the motion, judge type, debate transcripts you provide, and resulting adjudication. Only submit content you are authorized to share.
Debate Gym
We may process or store drill type, difficulty, scenario information, typed responses or voice-response transcripts, assessments, verdicts, Fix First coaching, retries, improvement information, and Gym progress. Current Gym history does not store the audio recording itself.
Technical Information
DebatePilot and its service providers may process browser/device information, IP address, authentication/session information, timestamps, error logs, security logs, and basic usage information needed to operate and protect the service.
Team and Assignment Information
If you use Teams or Coach Assignments, we may collect or store Team membership, Team name, coach/student relationship within the Team, assignments, due dates, assigned activity type, assignment completion status, linked assessment results, and progress information derived from assigned work.
2. How We Use Information
We use information to operate and secure accounts; record and transcribe debate practice; provide evaluations, coaching, Repair, drills, and adjudications; save practice and progress history; troubleshoot and improve DebatePilot; prevent misuse; and communicate about account or security matters.
We also use information to operate Teams and Team membership; allow coaches to create and manage Coach Assignments; track completion of assigned DebatePilot activities; provide coaches with progress and coaching insights derived from assigned work; and help coaches identify recurring needs and suggested next DebatePilot assignments. These insights are based only on assignment-linked DebatePilot activity.
We do not sell users' personal information or use DebatePilot user information for targeted advertising.
3. Artificial Intelligence Processing
DebatePilot uses artificial intelligence services for features such as transcription, speech evaluation, round adjudication, drill generation, and coaching feedback.
Information necessary to perform these features may be sent to AI service providers for processing, including transcripts, debate arguments, responses, motions, and relevant practice context.
AI-generated feedback may occasionally be incomplete or inaccurate. DebatePilot is a training resource and is not a substitute for a human coach, tournament judge, teacher, or other professional.
4. Service Providers
DebatePilot uses third-party providers for services such as authentication, database hosting, private file storage, website hosting, artificial intelligence processing, speech transcription, transactional email, security, and infrastructure.
Current major technology providers include Supabase and OpenAI, along with hosting and email-delivery providers used by DebatePilot.
Teams and Coaches
DebatePilot allows users to voluntarily join debate Teams created by coaches using an invitation link or code. When a user joins a Team, the Team's coach can see the user's name and Team membership information.
Coaches can assign DebatePilot activities to Team members. When a student starts and completes work through a Coach Assignment, DebatePilot may share assignment-related information with that Team's coach, including completion status, assigned-work progress, scores or assessment results, coaching feedback, and skill-development information related to that assigned activity.
Coach Progress and Coach Brief features may summarize patterns from work that was explicitly completed through Coach Assignments, such as assignment completion, recurring coaching needs, skill development, and improvement across assigned practice.
Joining a Team does not give a coach general access to a student's independent DebatePilot practice. Independent Practice speeches, independent Debate Gym activity, independent Judge a Past Round activity, transcripts, audio recordings, and other unassigned practice remain private unless the user separately submits or shares them through a supported feature.
A student may leave a Team, and a coach may remove a student from a Team. After a student leaves or is removed, the student cannot complete new work for that Team. Previously completed Coach Assignments and related assignment results may remain available to the coach as part of the Team's historical assignment record until those records are otherwise deleted under DebatePilot's retention practices.
5. Speech Recordings and Transcripts
Speech recordings may be temporarily uploaded to private storage so they can be transcribed and processed. After a speech has been successfully transcribed, DebatePilot generally deletes the stored recording because current Practice and history features use the saved transcript rather than the original audio. Recordings associated with failed or incomplete transcription may be retained temporarily so the user can retry.
Voice recordings used for Targeted Repair are generally deleted after the Repair attempt has been successfully processed. Debate Gym voice clips are processed for transcription and are not stored in DebatePilot's audio storage.
Transcripts may be retained with a user's practice history so users can review previous speeches and feedback.
Users should avoid intentionally including highly sensitive personal information in speeches or transcripts unless necessary for the practice activity.
6. Data Retention
We retain account and practice information for as long as reasonably necessary to operate DebatePilot, provide requested features and practice history, protect the service, and comply with applicable obligations.
We aim to minimize retention of voice recordings and other information that is no longer needed to provide the requested feature.
Signed-in users can permanently delete their account and associated DebatePilot data themselves from the in-app Account page. Users may also request deletion of their account and associated personal information by contacting us.
Some limited information may need to be retained where reasonably necessary for security, fraud prevention, legal compliance, dispute resolution, or backup integrity.
7. Security
DebatePilot uses reasonable safeguards designed to protect user information, including authenticated access, user-specific permissions, private storage, protected server-side credentials, encrypted network connections, and restricted database access.
No online service can guarantee absolute security.
8. Users Under 13
DebatePilot is currently intended for users who are 13 years of age or older.
Children under 13 should not create a DebatePilot account or submit personal information.
If we learn that an under-13 user has provided personal information without appropriate authorization, we will take reasonable steps to remove the information and disable or delete the account.
9. Information About Other People
If you submit a transcript or other debate content containing another person's statements or information, you are responsible for ensuring you have appropriate permission or authority to submit it.
Do not upload private or sensitive information about another person without permission.
10. Your Privacy Choices
Depending on applicable law, users may have rights to request access to, correction of, or deletion of personal information associated with their account, and to ask questions about how their information is used.
Users may leave a Team through DebatePilot. Leaving a Team stops new assigned work from being completed for that Team, although historical assignment records may remain as described above.
We may need to verify your identity before completing certain requests.
11. International Processing
DebatePilot and its service providers may process information in the United States or other locations where our providers operate.
Users outside the United States should understand that their information may be transferred to jurisdictions with different privacy laws.
12. No Sale or Targeted Advertising
DebatePilot does not currently sell personal information, sell student practice data, use speech recordings or transcripts for targeted advertising, or allow advertisers to target users based on debate activity.
13. Changes to This Policy
We may update this Privacy Policy as DebatePilot develops. When material changes are made, we will update the Effective Date and provide additional notice when appropriate.
14. Contact
Privacy questions, requests, or account-deletion requests may be sent to:
DebatePilot
Email: debatepilot@gmail.com